SERVICE PROVIDERS FOR CDBG SMALL CITIES PUBLIC SERVICE GRANT

Applications due March 13, 2019 no later than 3:00 P.M.

United Way of Greater New Haven

Request for Qualifications

Service Providers for CDBG Small Cities Public Service Grant
Applications due March 13, 2019 no later than 3:00 P.M.

Submit responses by the deadline via email to Kelly Fitzgerald at [email protected]

Download full RFQ here.

I.         Context:

In anticipation of a Request for Proposal from the Town of Guilford to provide administrative and program services for funding from the CT Department of Housing (DOH) for the Small Cities Community Development Block Grant (CDBG) for Public Service (2019), United Way of Greater New Haven is issuing a Request For Qualifications to secure qualified agencies to provide program services described below.  CDBG programs are federally funded through resources passed through the Connecticut Department of Housing (DOH) from the U.S. Dept. of Housing & Urban Development (HUD).  As the principal state agency for the allocation and administration of Small Cities in CT, DOH has established that a priority use for Small Cities funding is to supplement the department’s existing efforts to end homelessness in CT through shelter diversion and youth crisis housing.

Per DOH, shelter diversion is a strategy that prevents homelessness for people seeking shelter by helping them identify immediate alternate housing arrangements and, if necessary, connecting them with services and financial assistance to help them return to permanent housing. Shelter diversion programs can reduce the number of households becoming homeless, the demand for shelter beds, and the size of program wait lists.

Connecticut homeless providers working through CANs diverted 4,565 households from July 14, 2014 through July 31, 2017. 3,953 households (87%) of these households did not subsequently enter shelter.  Of those clients served in 2015 (at least 18 months prior), rates of return were less than 20%.

Shelter diversion can save funds that are otherwise lost due to the impact of homelessness:  research from the University of Connecticut reflects that the cost of a family’s homelessness in Connecticut can be as much as $122,460 per family homeless, or $33,360 per person, when the costs of homelessness as well as the additional costs of system utilization are accounted for.

United Way of Greater New Haven serves as the backbone of the Greater New Haven Coordinated Access Network (GNH CAN), a public-private partnership across nineteen towns that streamlines and standardizes the process for individuals, families, and youth to access assistance. The goal of the CAN is to make homelessness rare, brief, and a one-time experience.

 

II.         CDBG Small Cities Funding:

It is anticipated that a total of $271,000 will be appropriated through the CDBG Small Cities for the region under PY 2019 appropriations through the Department of Housing CDBG Small Cities Program, with distribution/use of these funds apportioned locally by July 2019.

 

The Greater New Haven CAN service region includes Madison, Guilford, Branford, North Branford, East Haven, New Haven, North Haven, West Haven, Orange, Milford, Hamden, Shelton, Derby, Ansonia, Woodbridge, Bethany, Beacon Falls, Oxford, and Seymour. Organizations eligible to apply for this funding must be located within this designated jurisdiction and have demonstrated capacity to provide homeless diversion service oversight including staff training, program implementation, and data entry and monitoring.

 

III.         Total Funding Proposed for Project:     PY 19:  $271,000

 

IV.         Purpose and Goal of the Project:

The purpose of this project is to support diversion as a critical intervention in the homeless response system for the entire Greater New Haven CAN.

This program will be aligned with goals to prevent homelessness for individuals, youth and families identified in the 2015 – 2019 Consolidated plan for Housing and Community Development DOH (http://www.ct.gov/doh/lib/doh/published_conplan_15-19.pdf).

 

V.         Anticipated Funded CAN Functions and Services:

Funding is limited to increasing the staffing infrastructure to the GNH CAN and cannot replace other DOH funding for CAN services already in place. Funds are identified for use to increase the existing staffing infrastructure for shelter diversion; use of funds for financial assistance is not permissible.

 

For the purposes of the CDBG Small Cities grant application, shelter diversion services will include the following staff:

·      1 FTE Shelter Diversion Specialist, location to be determined, to serve individuals, youth and families experiencing homelessness.

·      1 FTE Shelter Diversion Specialist to serve individuals experiencing homelessness.

·      1 FTE Diversion Stabilization Specialist to support families who have been diverted to ensure housing stabilization.

·      0.5 FTE Housing Specialist to conduct landlord engagement in order to increase the number of available affordable units.

·      0.3 FTE Homeless Verification Specialist to support to document literal homeless status.

 

Anticipated CAN Services of Diversion Specialists:

Conduct CAN appointments and assess clients’ needs related to housing security and stability.
Proactively engage all clients in diversion conversation to identify and secure safe, viable housing opportunities outside of homeless system.
Provide time-limited case management to clients accessing the Greater New Haven CAN who are not currently receiving housing-related case management services, including clients on the Greater New Haven CAN Individual Shelter Waitlist and the Greater New Haven CAN Family Stabilization List, with the goal of diverting clients from entering shelter whenever safe and appropriate to do so.
Ensure clients are referred and successfully linked to all appropriate resources as quickly as possible, including emergency shelter openings when no viable diversion plan is actualized.
When appropriate, outreach and engage vulnerable and/or non-contactable homeless populations, including identification of and outreach to known “hot spots” where target population may congregate.
Work with households to collect all personal identification and documentation, income verification, homelessness verification, and disability verification (all when applicable and appropriate) and upload them into HMIS.
Timely entry and accurate maintenance of data accuracy in HMIS, Smart Sheets, and/or any other data infrastructure.
Anticipated CAN Services of Diversion Stabilization Specialists:

Proactively engage and provide time-limited case management to all families who have successfully been diverted from shelter to ensure ongoing housing stabilization.
Utilize a two-generational approach that serves the whole family by addressing the needs of both adults and children in the household.
Ensure the whole family is referred to and successfully linked to all appropriate resources as quickly as possible.
Coordinate with local resources and agencies to ensure clients have access to relevant services.
Timely entry and accurate maintenance of data accuracy in HMIS, Smart Sheet, and/or any other data infrastructure.
Anticipated CAN Services of Housing Specialist:

Act as a bridge between clients seeking housing with landlords with open units.
Proactively engage landlords to increase the availability of affordable housing units within region.
Document outreach efforts as identified by local CAN.
Anticipated CAN Services of Homeless Verification Specialist:

·      Support CAN Diversion Specialists to document homeless status at CAN entry.

·      Act as a liaison between CAN Diversion Specialists and community partners to connect eligible clients to CAN services.

·      Support CAN Entry Specialist on updating stabilization lists.

·      Document outreach efforts as identified by local CAN.

 

VI.         Minimum Qualifications of Applicants:

To be considered as a sub-grantee under this application, respondents must have the following minimum qualifications:

·      Funding is limited to nonprofit providers located in the Greater New Haven CAN (GNH CAN).  Applicants awarded as sub-contractors through this RFQ must have experience with providing services on behalf of GNH CAN.

·      Demonstrated ability to serve households experiencing literal homelessness or at risk of becoming homeless, including single individuals, families, youth/young adults, chronically homeless and those fleeing or attempting to flee domestic violence as defined in Category 4 of the HUD definition of homeless.

·      Sufficient knowledge regarding local available resources to provide timely and appropriate referrals to those in crisis.

·      Demonstrated capability of serving multicultural, multilingual populations.

·      Established partnerships and/or collaborations with housing resources and service providers in the GNH region or sub-region area specified in the respondent’s proposal as a sub-grantee.

·      Demonstrated capacity to maintain high data quality standards for CT HMIS and applicable reporting.

·      Proposals that illustrate strong collaboration among providers and can demonstrate evidence of success in the proposed activities will be given priority.

·      The Town of Guilford reserves the right to reject the submission of any respondent in default of any current or prior contract with DOH.

 

VII.         Timeline

 

Proposal Timeline:

RFQ Release                                                       February 25, 2019

Deadline for responses/applications                    March 13, 2019 at 3:00pm

Submit responses by the deadline via email to Kelly Fitzgerald at [email protected]

In addition:

·      All selected applicants must be available to participate in a panel interview (if determined necessary) to be scheduled by UWGNH.  Date to be determined and based on volume of applications.

 

VIII.         Qualifications to be address in application

Please submit the following for consideration: Limit 5 pages

1. Agency Name:

a.    Contact Information:

·      Name:

·      Phone Number:

·      E-mail Address:

·      Address of principal place of business:

 

b.    Regional Catchment Area.  Identify the cities, and towns where the CAN services will be provided:

·      Cities and Towns:

 

2. Service Capacity: Please indicate which of the following service(s) your agency is applying to administer and relevant experience in successfully administering service(s).

a.    Shelter Diversion Specialist, location to be determined, to serve individuals, youth and families experiencing homelessness on the shoreline.

b.    Shelter Diversion Specialist to serve single individuals experiencing homelessness.

c.     Diversion Stabilization Specialist to support families who have been diverted to ensure housing stabilization.

d.    Housing Specialist to conduct landlord engagement in order to increase the number of available affordable units.

e.    Homeless verification support to document literal homeless status.

3. Describe how the agency will ensure allocated funds are tracked and used in accordance with the grant?

a. Include examples of reporting and operational controls

4. Describe your capacity to collect client level data and your ability to adhere to Data Quality and Performance Management Standards set by the CT Homeless Management Information System (HMIS) Steering Committee using the HMIS used in CT (CASEWORTHY), or your willingness to implement such data collection standards within three months of award.

 

5. Provide a breakdown of the proposed use of funds, including line items for

personnel, direct, and administrative expenses.

 

For any questions, please contact Kelly Fitzgerald at [email protected]

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